As the compilation and storage of data becomes more important for companies, data management has started to get much more attention in recent years. Unfortunately, most companies don’t realize there is no one solution that fits the needs of all companies. Because of this, companies need to understand various aspects of their data, such as the type of data they possess as well as how much they have to be stored. Once this has been done, it’s quite possible to build a strategy that will enable virtually any company to choose the right data management solutions for their needs.
All Data Is Not Created Equal
If a company knows and understands its data, it quickly realizes all data is not created equal. As a result, there are numerous questions that must be asked when formulating a solid data management policy. Some of the major questions to ask include the following:
- How fast does the data need to be accessed?
- How secure must the data be on a daily basis?
- If the data is lost, how soon will it be needed by the company?
- Are there any regulations that must be followed?
By asking and then answering these questions, chances are data management tasks will be much easier.
For many companies in financial services or healthcare, there are numerous regulatory issues and compliance issues to be reckoned with each day. Because of this, security and other related areas of data management are heavily scrutinized. As cloud computing becomes more and more popular with companies, managed services providers that offer outsourcing of data storage and management must follow compliance policies at state and federal levels. If they fail to do so, your company can expect to pay hefty fines and face other severe penalties.
Find a Solution That Fits Your Data
Rather than trying to fit your data to a certain solution, do the opposite and find a solution that is a good fit for your data management needs. For example, if your company uses mobile devices on a regular basis, the data management solutions should work well with mobile and virtual platforms, laptops, desktops, and other devices. In these instances, companies should also place an added emphasis on mobile editing capabilities, since these will be critical to keep the workforce efficient.
Don’t Let Cost be the Deciding Factor
Even though the cost of data management is naturally a factor with any company, it should not necessarily be the deciding factor. For many companies, they make the mistake of using a data storage company that may offer large discounts initially. However, once that discount ends and the regular prices begin, the costs can be much more than anticipated. As a result, it’s important to know how much a company’s data management costs will be over the next several years, which can make the decision process much easier. To accomplish this, factor in such things as scalability, operating costs, administrative fees, and tech support.
Know Your Cloud
As cloud computing has become a way of life for more and more companies, its role in data management has increased tremendously. Because of this, it’s important to know the various types of cloud capabilities that could make positive changes to a company. Whether it’s a cloud system that handles archiving or one that focuses on being the primary backup data storage system, knowing which cloud system your company needs can save money while decreasing data storage problems.
Don’t Store Duplicate Data
While in years past the tendency for companies was to store every possible bit of data, today’s companies need to realize there is no longer a need to do so. Instead, companies should examine databases to determine which data needs to be stored and which types are dated. This can be done through careful planning and examination, enabling data to be analyzed before it’s stored.
By keeping these points in mind, companies big and small can become much more efficient with their data management. And in doing so, they can also increase security and save money on this important area of business.